Custom Event Type Availability

When syncing your calendar in Lawmatics, you will have the opportunity to set your working hours and other availability settings. This is important to make sure you are not double-booked or booked outside of your available hours when using our booking links or appointment requests

In addition to setting your overall availability, you may also want to set limitations for particular event types. For example, you may wish to only take initial consultations on Mondays and Tuesdays, and take strategy sessions on Wednesdays and Thursdays. In order to set these customizations, you will use our custom event type availability option.

To set custom event type availability, go to settings (gear icon near the top right), then select Calendar Settings on the left sidebar. Keep in mind that calendar settings are a user setting, so each of your firm's users can customize their own options on that page.

Once you are on the calendar settings page, scroll down on page until you see the heading "Event Type Availability".

Here you will see each of your firm's event types listed, as shown above. Click the edit icon on the right for each event to view the availability customizations for that event type. 

  1. Select if you would only like to be available for this event type on certain days of the week
  2. Select the time you will be available for this event type on the days of the week selected
  3. You can choose to limit the number of bookings for this particular event type. Enter the number of events that you would like to set as the limit and then select the period to limit it by. You can enter a limit by Day, Week or Month. In the example above, this user will only accept 1 event of this type per day. Once an event of this type is booked on a particular day, the user will not be available for a second, even if they have openings on their calendar.
  4. Choose to add a custom buffer time for this specific event type if desired.
  5. Set a specific start interval for this event type. Some events you may wish to allow 30 minute interval start times, others may allow 15, and others you may wish to only start on an hour.
  6. This setting will limit how soon you can be booked for this event type, if you want to be able to be booked same day, next day, 1 week out, or any other custom amount of time.
  7. This determines how far out in the future you could be booked. For example, if you want someone to be able to book a maximum of 2 weeks in advance, then 2 weeks would be your rolling period.

Once you have made your selections to the options shown above, click Save at the bottom of the window, and your calendar bookings for that event type will be limited accordingly.

The custom event type availability will take precedence over the user's overall availability. If no custom availability is set for a particular event type, then the user's regular availability settings will be used.